Spaces are a great way to...
Increase targeted communication to a group of people in Motivosity
Share resources with your employees
Schedule and promote events
Build support for specific groups of employees (by demographic, title, department, interests, etc.)
This article is about how to successfully implement spaces in a way that builds community and connection within your company. If you'd like to learn more about "how to" do specific things related to spaces, use one of these other articles:
FYI, Before you Start...
Your Spaces trial is set up in a way that will allow you to get your spaces built and set up before any of your employees can see anything. On the Setup > Spaces page you will notice that spaces are "disabled." After you have built your spaces, your final step will be to flip this switch so other users can see the spaces you have built.
Pick Specific Spaces to Build
Now, let's start planning to build a space!
When thinking about using Spaces in Motivosity, the first step is think about which spaces you'd like to create. To guide that conversation, there are three types of spaces that can be created:
Company Space
A company space is one in which everyone is automatically enrolled.
Examples of Company Spaces
General "All Employees" Space: Though Motivosity in general often gets most jobs done, this is a great place to store resources like an Employee Handbook, links to company calendars, and schedule company-wide events.
Human Resources Space: This space can be used to share things like the benefits guide, schedule insurance enrollment events, and post important information related to Human Resources
Health and Wellness Space: Depending on the intention of this space, it could be a company spaces or it might be better as a community space. But you can use this space to post challenges, share wins, share resources and information about gym memberships, blogs about healthy eating, and great recipes to try.
Private Space
A private space is one in which the space owner has to select the users that should participate in the space. Click here to learn how to do that.
Examples of Private Spaces
Team or Department-Based Spaces: You can create spaces based on the department name, title, or for a manager and their direct reports, or for a manager and their entire downline of employees.
Managers Space: This space can be a place for anyone with direct reports so they can speak as a larger "leadership team" and share resources with each other.
Onboarding / New Hires Space: A space where new employees are auto-enrolled for their first 30/60/90 days is a great way to get them the documentation they need as they first get started.
Executive Team: Your executive team so they can communicate and share resources with each other.
Community Space
A community space is one where users voluntarily enroll in that space. Admins can control who is allowed to create a community space. Click here to learn more about that.
Examples of Community Spaces
Health and Wellness Space: Depending on the intention of this space, it could be a company spaces or it might be better as a community space. But you can use this space to post challenges, share wins, share resources and information about gym memberships, blogs about healthy eating, and great recipes to try.
Company Recipes: Whenever there is a company event where employees bring something to share, the most common request is 'Can I get that recipe?' -- make that nice and easy with a space!
Hobby-Specific Spaces: Board gaming is a huge hobby these days! Sometimes it's hard to know who enjoys playing games, and to find times that work for everyone. Use posts and events to set up game nights for employees and their loved ones.
"The Fridge" - Personal Celebrations: We all love to post our personal achievements (and those of our loved ones) on the fridge where the whole family can see. Do that digitally here! Share wedding announcements, graduation announcements, or even a place for people to share their latest art and craft projects.
Sport-Specific Space: If there is a group of employees who enjoy specific sport, a space would be a great way to get to know your coworkers better, share highlights from local events, share available tick
Gardeners Group: If you have employees with a green thumb, they love sharing tips and tricks for how to get through the hot summers and prepare for the cold winters.
Deciding Permission Levels
Depending on the type of space you're setting up, and the purpose of that space, you may want to consider adapting the permissions users have within the space. To start, you'll pick an owner and you can pick one or more moderators of the space. Those users will be able to do pretty much everything.
For the general users, you'll have the option to allow or disallow members from taking certain actions in that space.
By default users will be able to Like and Comment on things happening in the space. If granted permissions, members may also...
For example, Company Spaces or spaces dedicated to sharing resources should probably restrict what members of that space can do in that space. However a community space where you're trying to build connections between members should probably allow their members to do most actions within the space.
Have an Image Ready
When creating a space, you will need to have an image prepared to represent that space. Uploading that image is required, so it's nice to have it on hand before getting started. Some things to keep in mind...
You will want a high-quality image
The dimensions should be at least 1500 x 400 pixels (there will be an option to crop as needed)
If you search for an image on Google, you can click "Tools" in your image search and filter the results to "Large".
unsplash.com is another great resource to find high-resolution images that are free to use.
Launch Spaces with your Employees!
If you are new to spaces, you may want to spend some time getting the spaces set up before inviting everyone in to participate. That's what the "Status" toggle is for.
To enable or disable spaces, simply go to Setup > Spaces then you can enable the spaces feature as needed.
Question to Consider:
Who would you like to be able to make a Community Space?
A community space is one where employees choose to enroll themselves