Privacy Policy

Content: any information or data that you upload, submit,

post, create, transmit, store or display in a Motivosity Service.

Information: all of the different forms of data, content, and

information collected by us as described in this Privacy Policy.

Personal Information: information that may be used to readily

identify or contact you as an individual person, such as: name,

address, email address, or phone number. Personal Information does

not include information that has been anonymized such that it does

not allow for the ready identification of specific individuals.

SaaS Products: Motivosity’s OnDemand hosted solution as well as

other Motivosity hosted solutions that display a link to this Privacy

Policy. For the avoidance of doubt, if a Motivosity hosted solution

displays a link to a different privacy policy, then that other privacy

policy shall apply.

Changes to our Privacy Policy

We may change this Privacy Policy from time to time. If we make any

changes, we will notify you by revising the "Last Updated" date at the

top of this Privacy Policy and, in some cases, where appropriate we

may provide you with additional notice (such as adding a statement to

the login screen or sending you an email notification). We encourage

you to review our Privacy Policy whenever you use Motivosity

Service to stay informed about our information practices and the ways

you can help protect your privacy.

If you disagree with any changes to this Privacy Policy, you will need

to stop using Motivosity Service and deactivate your account(s).

Information you provide to us

Account and Profile Information: We collect information about

you and your company as you register for an account, create or

modify your profile, make purchases through, use, access, or interact

with Motivosity Service (including but not limited to when you upload,

download, collaborate on or share Content). Information we collect

includes but is not limited to your name, username, address, email

address, phone number, profile photo, job title, or credit card details.

You may provide this information directly when you enter it in

Motivosity Service, or in some cases another user (such as a system

administrator) creating an account on your behalf may provide it

(most commonly when your company requests that you use our

products). If you are providing information (including Personal

Information) about someone else, you confirm that you have the

authority to act for them and to consent to the collection and use of

their Personal Information as described in this Privacy Policy.

Content: We collect and store Content that you create, input, submit,

post, upload, transmit, store or display in the process of using our

SaaS Products or Website. Such Content includes any Personal

Information or other sensitive information that you choose to include

(“passively-collected Personal Information”).

Other submissions: We collect other data that you submit to our

Website or as you participate in any interactive features of the

Motivosity website or customer support experience.

Information we collect from your use of Motivosity Service

Web Logs: As is true with most websites and services delivered over

the Internet, we gather certain information and store it in log files

when you interact with our Website and SaaS Products. This

information includes internet protocol (IP) addresses as well as

browser type, internet service provider, URLs of referring/exit pages,

operating system, date/time stamp, information you search for, locale

and language preferences, identification numbers associated with

your Devices, your mobile carrier, and system configuration

information. In the case of our SaaS Product, the URLs you accessed

(and therefore included in our log files) include names and tokenized

data relating to information in your organization as necessary for the

SaaS Product to perform the requested operations. Occasionally, we

may connect Personal Information to information gathered in our log

files as necessary to improve Motivosity Service for individual


Analytics Information from Website and SaaS Products: We

and our analytics provider collect and store analytics information

when you use our Website and SaaS Products to help us improve our

products and services. In the Saas Products, this analytics information

consists of the feature and function of the Motivosity Service being

used, the username and IP address of the individual who is using the

feature or function (which will include Personal Information if the

Personal Information was incorporated into the username), the sizes

and original filenames of attachments, and additional information

required to detail the operation of the function and which parts of the

Motivosity Service are being affected.

We currently use NewRelic as an analytics provider. To learn more

about the privacy policy of NewRelic, refer to

Analytics Information Derived from Content. Analytics

information also consists of data we collect as a result of running

queries against Content across our user base for the purposes of

generating Usage Data. "Usage Data" is aggregated data about a

group or category of services, features or users that does not contain Personal Information.

Though we may happen upon sensitive or Personal Information as we

compile Usage Data from Content across user instances, this is a

byproduct of our efforts to understand broader patterns and trends. It

is not a concerted effort by us to examine the Content of any particular


Cookies and Other Tracking Technologies: We use various

technologies to collect information, including cookies that we save to

your computer or mobile device. Cookies are small data files stored on

your hard drive or in device memory. We use cookies to improve and

customize the Motivosity Service and your experience; to allow you to

access and use the Website or SaaS Products without re-entering your

username or password; and to count visits and understand which

areas and features of the Website and SaaS Products are most

popular. You can instruct your browser, by changing its options, to

stop accepting cookies or to prompt you before accepting a cookie

from websites you visit. If you do not accept cookies, however, you

may not be able to use all aspects of our Website or SaaS Products.

How we use Information we collect General Uses. We use the information we collect about you

(including Personal Information to the extent applicable) for a variety

of purposes, including to:

• Provide, operate, maintain, improve, and promote Motivosity Service;

• Enable you to access and use Motivosity Service, including uploading,

downloading, collaborating on and sharing Content;

• Process and complete transactions, and send you related information,

including purchase confirmations and invoices;

• Communicate with you, including responding to your comments,

questions, and requests; providing customer service and support;

providing you with information about services, features, surveys,

newsletters, offers, promotions, contests and events; providing other

news or information about us and our select partners; and sending

you technical notices, updates, security alerts, and support and

administrative messages. Generally, you have the ability to opt out of

receiving any promotional communications as described below under

“Your Choices”;

• Monitor and analyze trends, usage, and activities in connection with

Motivosity Service and for marketing or advertising purposes;

• Investigate and prevent fraudulent transactions, unauthorized access

to Motivosity Service, and other illegal activities;

• Personalize Motivosity Service, including by providing content,

features, or advertisements that match your interests and preferences;

• Enable you to communicate, collaborate, and share Content with

users you designate; and

• For other purposes about which we notify you.

Notwithstanding the foregoing, we will not use Personal Information

appearing in our Analytics Logs or Web Logs for any purpose.

Aggregate Information: Motivosity may compile aggregated usage

profiles to help its subscribers better understand best practices

concerning particular activities and their impact on company culture

and employee satisfaction. This aggregated information is based on

general trends across an entire population of companies and is in no

way tied to a specific individual or organization. This compiled

aggregate information may appear in the Motivosity application to

provide guidance to Service Subscribers. It may also appear in sales

and promotional materials detailing the impact the Motivosity Service

can have on companies.

Information sharing and disclosure

We will not share or disclose any of your Personal Information or

Content with third parties except as described in this policy. We do not

sell your Personal Information or Content.

Compliance with Laws and Law Enforcement Requests;

Protection of Our Rights: We will not disclose your Information

(including your Personal Information) to any third party without your consent.

Business Transfers: We may share or transfer your information

(including your Personal Information) in connection with, or during

negotiations of, any merger, sale of company assets, financing, or

acquisition of all or a portion of our business to another company.

Aggregated or Anonymized Data: We may share aggregated or anonymized information as described above.

With Your Consent. We will share your personal information with

third parties when we have your consent to do so.

Information we do not share

We do not share Personal Information about you with third parties for

their marketing purposes (including direct marketing purposes)

without your permission.